Delivery Invoice Template
Create a professional delivery invoice with editable invoice templates for deliveries, mileage, handling, rush service, vehicle costs, and other delivery charges.
Choose the Best Invoice Template for Your Delivery Business
Create A Professional
Delivery Invoice in Minutes
Add your delivery business and client details, itemize the products or services provided, and generate a professional invoice when you are ready.
1
Invoice details
Set the document identity, dates and currency.
Logo
Upload file
JPG, JPEG, PNG, less than 5 MB
Invoice number
Currency
USD
Issue date
Due date
2
Business & client
Add the details your client needs to identify both parties
From
Company Name
Contact name
Address
Email Address
Phone Number
Bill To
Client name
Address
Email Address
Phone Number
3
Products & services
Itemize what you’re charging for. Totals update automatically.
4
Totals & payment
Apply adjustments and tell your client how to pay.
Payment instructions
Notes
Sub Total
$0.00
Tax Rate
%
Discount
$
Total
$0.00
Amount paid
$
Balance Due
$0.00
What to include in Delivery Invoice
A clear delivery invoice helps prevent disputes and ensures timely payment. Use this checklist to include the essential details.
- 1
Business Header & Contact
Company name, logo, phone number, email address, and physical business location.
- 2
Client Contact Information
Client's full name or business entity name, billing address, phone number, and email.
- 3
Invoice Metadata
Unique invoice number, invoice issue date, and payment due date (e.g., Net 15 / Due upon receipt).
- 4
Cost Summary & Taxes
Subtotal for services, local sales taxes (if applicable), applied discounts, and final bolded Total Due.
- 5
Deposit & Balance Tracking
Original estimate total, pre-paid deposit deductions (e.g., 'Less Deposit Received: -$500'), and remaining net balance due.
- 6
Payment Instructions
Accepted payment methods, including direct online payment links (Credit/ACH), check mailing address, or bank transfer details.
- 7
Delivery & Shipment Details
Include the pickup and delivery locations, delivery date, shipment or order number, and a brief description of the items transported.
- 8
Quantity, Distance & Delivery Rate
State the number of packages or items, delivery distance or zones when used for pricing, and the applicable delivery rate.
- 9
Additional Stops & Handling
Separately identify extra stops, oversized items, stairs, special handling, waiting time, or other services that increase the delivery charge.
- 10
Fuel, Tolls & Other Surcharges
Show fuel surcharges, tolls, parking, congestion fees, or other approved transportation expenses separately when applicable.
Common Delivery Services & Billing Items
How Delivery charges are typically structured and billed.
Common Services
What's Included
Billing Items
Local Delivery
Delivery date, Pickup and delivery locations, Miles traveled, Travel route or locations, and Items or quantity handled
Delivery FeesMileage
Same-Day Delivery
Delivery date, Pickup and delivery locations, Items handled, Handling method or scope, and Items or quantity handled
Delivery FeesHandling
Scheduled Delivery
Miles traveled, Travel route or locations, Items handled, Handling method or scope, and Pickup and delivery locations
MileageHandling
Furniture Delivery
Delivery date, Pickup and delivery locations, Miles traveled, Travel route or locations, Number of stops, and Stop locations
Delivery FeesMileageAdditional Stops
Food Delivery
Miles traveled, Travel route or locations, Number of stops, Stop locations, and Pickup and delivery locations
MileageAdditional Stops
Multi-Stop Delivery
Delivery date, Pickup and delivery locations, Items handled, Handling method or scope, Number of stops, and Stop locations
Delivery FeesHandlingAdditional Stops
Express Delivery
Delivery date, Pickup and delivery locations, Miles traveled, Travel route or locations, Items handled, and Handling method or scope
Delivery FeesMileageHandling
Delivery Fees: Charges for transporting a shipment or package from pickup to delivery.
Mileage: Distance-based towing or transportation charges.
Handling: Charges for loading, unloading, packaging, or special handling.
Additional Stops: Charges for stops added beyond the standard delivery route.
Delivery Invoicing Tips
Delivery costs vary by service scope, pricing method, and additional requirements. A detailed invoice helps customers understand every charge and reduces payment disputes.
1
Match Each Charge to an Order
A delivery provider may complete many orders for the same customer. Best practice: include an order, shipment, or delivery reference for each billed job so charges can be reconciled quickly.
2
Separate Base Delivery from Accessorial Fees
Waiting time, additional stops, special handling, and oversized-item charges can change the final price. Best practice: keep these fees separate from the standard delivery charge.
3
Record Proof of Delivery
Customers may require confirmation that goods reached the destination. Best practice: retain a signed delivery receipt, photo confirmation, or electronic proof-of-delivery record associated with the invoice.
4
Consolidate Multiple Deliveries Clearly
Businesses with frequent deliveries may prefer one invoice covering many jobs. Best practice: provide a delivery-level breakdown rather than using one unexplained total.
Reusable Billing Structure in Invoice Software
Use the items above to quickly create a Delivery Invoice Template in Invoice Zip.
FAQs about Delivery Invoicing
Q: How should a delivery invoice calculate charges for multiple shipments in one billing period?
A: Each shipment can be listed individually or grouped by delivery date or route. Showing the number of deliveries and applicable rates helps customers reconcile the invoice with their shipment records.
Q: How should a delivery company charge for same-day or expedited deliveries?
A: Same-day or expedited service can be listed as a separate premium charge. This distinguishes the additional cost of faster delivery from the standard delivery fee.
Q: How should a delivery invoice handle waiting time at pickup or drop-off locations?
A: Waiting or detention charges can be listed separately from the normal delivery fee. The invoice can include the applicable waiting period when the pricing agreement is based on time.
Q: How should a delivery invoice account for additional stops on the same route?
A: Additional stops can be listed as separate delivery charges when they are not included in the standard route price. Identifying the number of extra stops makes the additional amount easier to verify.
Q: How should a delivery company document a failed delivery or redelivery attempt?
A: A failed delivery or subsequent redelivery can be shown as a separate service when the agreement allows an additional fee. The invoice should briefly identify the additional delivery attempt.
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