NEW ZEALAND INVOICE TEMPLATES · NZD · A4
Free New Zealand Invoice Template
15% GST Ready
Create a New Zealand invoice with your business details, GST number and a clear 15% GST breakdown. Download a PDF, Word or Excel layout, or enter your details online.
No email required · No watermark · PDF, Excel & Word formats
Create Invoice Online
Enter your business, customer and line items. Apply one GST rate to the whole invoice, or switch it off. Review your invoice as you type.
Create an Invoice
Fill in the fields — totals calculate as you type
1YOUR BUSINESS
2BILL TO
Date format: DD/MM/YYYY. Press Arrow Down to open the calendar.
Date format: DD/MM/YYYY. Press Arrow Down to open the calendar.
3ITEMS
4GST
5DISCOUNT
6PAYMENT
Amount already received from the client
7NOTES & TERMS
One GST rate applies to all items and is calculated on the subtotal after discount. Use an editable template when different items need different tax rates or treatments.
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Choose the Right Template for Your Situation
Choose a PDF, Word or Excel design. These single-rate layouts use 15% as a starting example. Confirm your GST details and the taxable supply information for your sale.
Fill It in Once. Reuse It Every Month.
Save your client info and service items, then reuse them on the next invoice.
Create Invoice NowWhat a New Zealand Invoice Should Include
Use this numbered example to check your New Zealand invoice. The notes explain current GST record requirements, conditional buyer details and practical billing information. Match each number to the field shown on the red example.
- 1
The Words “Tax Invoice”
You may keep “Tax Invoice” as a clear document heading. Since 1 April 2023, that exact wording is no longer compulsory under the taxable supply information rules. The information you retain matters more than the title; this example is for a GST-registered seller. - 2
Invoice Number
Add a unique reference such as NZ-2026-0142 so the buyer can identify the bill and quote it when paying. It is a practical billing field, rather than a separate universal requirement in the ordinary taxable supply information table. Retain a record of corrections. - 3
Date of Issue
Record the invoice date, or the time of supply when no invoice is issued. Keep it distinct from the payment deadline. The GST return period also depends on whether you use the payments, invoice or hybrid accounting basis. - 4
Supplier Name and Address
Identify the seller by name or trade name. Add a contact address so the buyer knows who supplied the work. A sole trader may use their own name or trading name. An address is useful billing information, but it is not a universal requirement in the ordinary taxable supply information table. - 5
Buyer’s Name and Address
For ordinary supplies worth more than NZ$1,000 including GST to a GST-registered buyer, record the buyer’s name and at least one identifier. An address, email, phone number, different trading name, NZBN or website address can identify the buyer. A name and billing address are useful on other invoices too. - 6
Your GST Number
Show the supplier’s GST number for ordinary supplies over NZ$200. It has eight or nine digits, often displayed with hyphens. The sample 000-000-000 is a placeholder, not a valid registration. Your supplier NZBN does not replace your GST number. - 7
NZBN, if Used
An NZBN is a separate 13-digit business identifier. You may include your own NZBN as extra business information; it does not replace the supplier’s GST number. A buyer’s NZBN is one permitted buyer identifier when the higher-value information rules apply. - 8
Description of Goods or Services
Describe what was supplied clearly enough to identify it. For example, “Website redesign — production” with the quantity and price is more useful than a single unexplained entry reading “Services”. Keep supporting scope or delivery records where needed. - 9
Quantity and Unit Price
Show the number of items, hours or other agreed billing unit and its price. The example lists 40 hours at NZ$60 and one document at NZ$450. This detail explains how the charges were calculated and supports the description of the supply. - 10
Net Subtotal
Show the amount before GST and any actual discount. Check that the quantities, unit prices and net line amounts add up. In the example, NZ$2,400 plus NZ$450 gives a net subtotal of NZ$2,850. - 11
Payment Terms and Details
State the agreed due date, payment method and reference to quote. These are useful billing details, even though the ordinary taxable supply information rules do not prescribe a general payment deadline. Check bank details before sending. - 12
GST Rate
New Zealand’s standard GST rate is 15%. Apply the treatment that fits the supply and distinguish standard-rated, zero-rated and exempt items. Do not import the Australian 10% rate into a New Zealand invoice. - 13
GST Amount and the Total
Show the GST-exclusive amount, GST amount and GST-inclusive amount. Alternatively, for a supply charged at the standard rate for every item, show the inclusive amount and state that GST is included. This example uses NZ$2,850 net plus NZ$427.50 GST for a total of NZ$3,277.50.
New Zealand GST Rate and Key Figures
New Zealand’s standard GST rate is 15%, with no reduced rate band. Some supplies are zero-rated or exempt. Check the treatment of your sale before adding GST.
Check Your Registration and Records
A GST-registered seller normally charges 15% on taxable supplies. Use your GST number on the records where required; an NZBN is a separate business identifier. If you are not registered, use a regular invoice without GST.
- 01
Check the NZ$60,000 Threshold
You must register if taxable turnover was at least NZ$60,000 in the last 12 months or is expected to reach that amount in the next 12 months. Registration is also required if you carry on a taxable activity and add GST to your prices. Voluntary registration is available below the threshold.
- 02
Use Current Information Rules
The 2023 rules allow invoices and other records to work together as taxable supply information. Keep the seller name, relevant dates, description and payment information, then add GST and buyer details as the value and type of supply require.
- 03
Keep Records for Seven Years
Retain GST records for at least seven years. Filing may be monthly, two-monthly or six-monthly, depending on eligibility. Your payments, invoice or hybrid accounting basis determines when transactions are reported; the due date alone does not decide the GST period.
GST Rate Reference
Three categories to distinguish. Examples are subject to conditions; zero-rating is different from exemption.
| Rate | Category | Typical supplies | Notes |
|---|---|---|---|
| 15% | Standard-rated | Most domestic taxable goods and services | GST on related purchases may be claimable under the normal rules. |
| 0% | Zero-rated | Qualifying exported goods and services, going concerns and certain land transactions | Still taxable. Input GST may be claimable; eligibility and evidence requirements apply. |
| No GST | Exempt | Residential rent, many financial services and donated goods sold by non-profits | GST on related purchases generally cannot be claimed, subject to specific exceptions. |
Check the official guidance:
Common Mistakes to Avoid
Compare common invoice errors with the correct approach, then review the New Zealand GST checks below.
A Quick Review Can Prevent a Follow-Up
Check the customer, charges, dates and tax treatment before sharing the final invoice.
WRONG
Charging 10% GST because an Australian template uses it- Treating the words “Tax Invoice” as the only test of valid records
- Showing only an NZBN instead of the supplier’s GST number
- Omitting buyer information on a NZ$1,200 sale to a GST-registered buyer
- Reusing a reference without keeping a correction trail
- Including GST in prices without explaining it
RIGHT
Use New Zealand’s 15% standard rate for supplies that are taxable at that rate.- Keep the required taxable supply information. The exact title is optional under the rules introduced in April 2023.
- Show your actual GST number where required. An NZBN is a separate identifier and does not replace it.
- For ordinary supplies over NZ$1,000 including GST, record that buyer’s name and at least one permitted identifier.
- Use unique invoice references and retain the relevant supply correction information.
- Show net, GST and inclusive amounts, or use the permitted inclusive-total statement when every item is standard-rated.
Three New Zealand Invoice Checks
Check the local rate, the treatment of the supply and the information your buyer needs.
- 01
New Zealand GST is 15%, Not 10%
New Zealand’s standard GST rate has been 15% since 1 October 2010. Australia uses 10%. If you trade in both countries, check the country, currency and applicable tax treatment rather than copying the rate from another template.
- 02
Separate Zero-Rated and Exempt Supplies
A qualifying zero-rated supply is taxed at 0%, and GST on related purchases may be claimable under the normal rules. An exempt supply is not charged GST, and related input GST is generally not claimable. Keep the reason and supporting evidence; an overseas address alone does not establish zero-rating.
- 03
Use the Current Value Thresholds
For ordinary supplies, the information tiers are NZ$200 or less, over NZ$200 up to NZ$1,000, and over NZ$1,000, including GST. The last tier adds buyer name and an identifier when the buyer is GST registered. “Tax Invoice” is still a useful title, but a rigid full-versus-abridged document format no longer describes the current rules.
Frequently Asked Questions
What is the GST rate in New Zealand?
New Zealand’s standard GST rate is 15%, and has been since 1 October 2010. Some supplies qualify for 0% or are exempt. Do not copy Australia’s 10% rate into a New Zealand invoice.
When must I register for GST?
Register if your taxable turnover was at least NZ$60,000 in the last 12 months, or you expect it to reach at least that amount in the next 12 months. If you carry on a taxable activity and add GST to your prices, registration is also required. You can register voluntarily below the threshold.
Do I need the buyer's details on the invoice?
For ordinary supplies over NZ$1,000 including GST to a GST-registered buyer, record their name and at least one identifier, such as an address, email, phone number, different trading name, NZBN or website. At NZ$1,000 or less, the general table does not require buyer details, although they are useful billing information. Special supplies can have different rules.
Should I show my GST number or my NZBN?
Show your GST number where the taxable supply information rules require it, including ordinary supplies over NZ$200. It has eight or nine digits. Your own 13-digit NZBN is a separate business identifier and cannot replace your supplier GST number. A buyer’s NZBN can be one permitted buyer identifier.
What is an abridged tax invoice?
“Abridged tax invoice” describes an older document-based approach. Since 1 April 2023, the rules focus on taxable supply information, with tiers at NZ$200 and NZ$1,000. You may retain the familiar invoice format, but the exact words “Tax Invoice” are no longer compulsory and records can be used in combination.
What is the difference between zero-rated and exempt?
Zero-rated supplies are taxable at 0% when the relevant conditions are met. GST on related purchases may still be claimable. Exempt supplies, such as residential rent and many financial services, are not charged GST, and related input GST is generally not claimable, subject to specific exceptions.
How do I invoice an overseas client?
Check the export and place-of-supply conditions before choosing a rate. Qualifying exported goods and certain services to non-residents may be zero-rated, but an overseas billing address alone does not qualify every sale. Retain the evidence for the treatment used.
How long must I keep copies of tax invoices?
Keep GST records for at least seven years. Retain invoices and the other records that together support your GST returns, including relevant supply correction information and export evidence. Keep electronic records complete, accessible and readable.
Can I create a tax invoice in Word or Excel?
Yes. You can prepare an invoice in Word or Excel. The file format itself does not establish that the required information has been kept. These downloads use one GST rate for all items; the Excel files calculate totals, while the Word and PDF layouts require you to check the amounts you enter.
What if I made a mistake on a tax invoice?
Provide supply correction information identifying the original supply and the correction, including any changed tax amount. Retain it with the original records. A credit or debit note can still be used, but reversing and reissuing every invoice is not a universal requirement. Correct any affected GST return under the applicable rules.
Invoice Templates for Other Countries
Explore other country layouts with their currencies and local tax fields.